Course Outline: Beginners Bid Preparation Workshop
Module 1: Introduction to Public Procurement in Zimbabwe
• Overview of Zimbabwe’s Public Procurement:
o Introduction to public procurement processes and principles.
o Overview of the Public Procurement and Disposal of Public Assets
Act.
• Understanding Different Types of Government Sectors and Their
Needs:
o Breakdown of various government sectors (e.g., health, education,
infrastructure).
o Identifying sector-specific procurement needs and priorities.
Module 2: Legal and Compliance Requirements
• Basic Legal Requirements for NGOs, Private Companies, and Public
Entities:
o Overview of legal and regulatory frameworks.
o Compliance obligations for different types of organizations.
• Standard Bidding Documents for Various Sectors:
o Introduction to standard templates and documents used in bidding.
o Understanding sector-specific document requirements.
Module 3: Bid Documentation and Submission
• Bidding Periods and Bid Clarifications:
o Timeframes for bidding processes.
o How to seek clarifications and respond to inquiries.
• Bid Submission Sheet:
o How to complete and submit the bid submission sheet.
• Bid Bonds/Bid Declaration Forms:
o Explanation of bid bonds and their importance.
o How to fill out and submit bid declaration forms.
Module 4: Fees Payable in Government Tenders
• Bid Bonds/Bank Guarantees:
o What bid bonds and bank guarantees are.
o How they protect the procuring entity.
• SPOC Fee (Special Procurement Oversight Committee):
o Explanation of SPOC and its role in procurement.
o Fees associated with SPOC oversight.
• Contract Administration Fees:
o Overview of fees associated with contract management and
administration.
Module 5: Financial and Risk Management in Bidding
• Performance Bonds:
o What they are and why they are required.
o Process for obtaining and submitting performance bonds.
• Tender Pricing Strategy:
o Approaches to pricing your bid competitively.
o Factors to consider when setting bid prices.
• Bid or No Bid Assessments:
o Criteria for deciding whether to bid on a tender.
o Risk assessment and opportunity evaluation.
Module 6: Ethical and Compliance Forms
• Declaration Form on Fraud and Corruption:
o Understanding the importance of ethical declarations.
o How to properly complete these forms.
• Administration Fee to be Paid in Public Procurement:
o Explanation of administration fees and payment procedures.
Module 7: Pre-Bid Preparations
• Site Visits and Prebid Meetings:
o Importance of attending site visits and prebid meetings.
o What to look for and how to prepare.
• Technical Requirements:
o Detailed review of technical specifications.
o Ensuring your bid meets all technical requirements.
• Delivery Requirements:
o Understanding delivery schedules and conditions.
o How to align your bid with delivery expectations.
Module 8: Finalizing the Bid
• References:
o How to provide credible references.
o Importance of past performance and testimonials.
• Procuring Entity Evaluation Criteria:
o Understanding how your bid will be evaluated.
o Key criteria used by procuring entities.
• Document Printing, Presentation, Submission, and Opening
Ceremony:
o Best practices for document preparation and presentation.
o Guidelines for submission and what to expect at the bid opening
ceremony.
Module 9: Post-Bid Processes
• Disputed Awards Procedure:
o How to handle and respond to disputes over tender awards.
o Steps to take if your bid is challenged or you wish to challenge.
• Government vs. NGO Tenders:
o Differences in bidding for government vs. NGO tenders.
o Unique considerations for each type of tender.
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