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Find Cost-Effective Event Venues Like a Pro

Last Updated: November 13, 2023

Last Updated: November 13, 2023

Find Cost-effective Event Venues Like a Pro

Finding the ideal event venue is similar to finding the perfect pair of shoes – you want them to fit just right! You don’t want your event to feel like a cramped closet or a cavernous stadium. And you certainly don’t want your guests shouting over the trendy but echo-prone tile floor.

It might seem finding the venue can be difficult, but it can be as easy as making a bag of popcorn. It might even be quicker! 🍿

We have some tips to help you discover the ideal venue without draining your event budget. From clever “How to Google search” to “striking deals with venues” hungry for the spotlight (you can get the venue for free by this), we’ve got you covered! 

Here are 3 sources to fish out the best venue that suits your event:

1. Simply Google It 

2. Ask The Convention Bureau Of A Specific City

3. Use Event Venue Websites 

Plus, here’s a bonus: We will also share a trick to get a free venue.

So, let’s find that perfect event space without stress. 🏢

1. Find Venues Listed From Google 

In the time it takes to microwave popcorn, we found our perfect event venue on Google. 🍿 

Simply start searching for your event venue on Google. 

Filter the one that seems suitable for you → Go through reviews and all the information →  Make a call (or two)!   

Here is how:

1. Search for “event venues near me/landmark/area” on Google.

find event venue step 1

2. Explore listed venues and check reviews. 

find event venue step 2

3. Contact the venue manager from contact info. 

Guess what? You can also connect with fellow organizers by using the same method. To get specific results, search “event organizers (state) site:.(country), and ask for help! They might get a commission, but their experience is worth its weight in gold.

2. Asking The Convention Bureau Of A Specific City

If you’re pursuing the perfect event venue in a specific city, here’s a clever strategy – contacting the local Convention Bureau. 

But what exactly is a Convention Bureau, and how can it assist you?

A Convention Bureau is typically a non-profit organization in major cities and popular tourist destinations. Their primary mission is to provide information about the location and support event planners like you.

Why It Matters: Many countries are keen on attracting tourists and hosting international events in their cities or regions. To achieve this, numerous cities have established Convention Bureaus eager to assist you in your quest for the ideal event venues.

Here’s How It Works:

To get started, simply perform an online search for “Convention Bureau” in your target city. These bureaus are usually motivated to help event planners like you find venues.

Once you’ve identified the Convention Bureau for your desired city, contact them. Contact information is often readily available on their website. 

Feel free to ask for their assistance in finding suitable event venues. They can advise you on location selection, help you shortlist the most appropriate venues, and provide essential contacts. 

3. Use Event Venue Websites

When you’re on the hunt for the perfect event venue, there are two valuable websites that you should know:

  1. Groups360 

Groups30 is renowned for its extensive reach and solid connections with venues, hotels, and event spaces worldwide. If you’re planning an event in various locations, this site can be a game-changer. It offers access to a vast network of properties, making your venue search a breeze.

  1.  Meetingbooker

Meetingsbooker comes highly recommended, especially by an event organizer who plans 20 to 30 events annually. It’s user-friendly and straightforward. You can input your event details, such as location, the number of attendees, event duration, and date. Once you hit “find the place,” it will load various venue options, complete with a map for easy location spotting. This site is a fantastic resource for discovering venues tailored to your needs.

Choosing the perfect venue is just the first step; having a venue seatmap is as essential as finding the right location! To give your attendees the best seat in the house? Our experts can help you! 

Trick to Get a Free Venue!  

Find a venue that needs marketing and trade with them. 

This is the free or cheapest way to find and book an event venue. There’s a hidden gem – venues that crave the spotlight. 

How, you ask? Well, it’s all about supply and demand.

We have an incredible hack for you – venue sponsorship! You’d be surprised to discover you can land a venue for your event without shelling out a single dollar. 

Think of it like this: Some venues want more attention. You can be their answer. Offer them a deal – they become a sponsor for your event, and in return, they let you use their place for free. Your event gets a fab location without breaking the bank, and they get the spotlight they crave.

So, when you’re on the hunt for a budget-friendly venue, get creative. Find places that want to team up and trade services.

Quick Recap 

In the world of event planning, you’ve now equipped yourself with some fantastic tools. From clever Google searches to venue sponsorships, Convention Bureaus, and online platforms, your journey to find a cost-effective event venue is now simplified. 

So, go ahead and confidently embark on this adventure, knowing that the perfect venue is just a few clicks or calls away. 

Quick Answers

How can I find an affordable event venue near me?

You can start by searching on Google, being specific in your search terms, and checking out local event venue websites. You can also explore venues looking for exposure and offer to make them sponsors for your event in exchange for a free venue.

What if I need an event venue in a specific city?

Contact the local Convention Bureau of that city. They can help you find suitable event venues and provide valuable advice on location selection.

Are there any online platforms to help me find event venues?

Yes, two great websites to explore are Groups360 and Meetingbooker, which can connect you with various venues and simplify your search.

What’s the best approach when dealing with hotels for event venues?

Negotiate wisely, read contracts carefully, consider room blocks, and ask about parking options. Hotels can offer cost-effective venues if you navigate the process skillfully.

What are some red flags to watch for when dealing with event venues?

Be cautious of hidden fees, expensive food and beverage requirements, and unclear cancellation policies. Review contracts thoroughly to avoid surprises.

How do I ensure my event venue is accessible to all attendees?

Prioritize accessibility features like ramps, elevators, and clear signage. Test the acoustics and sound system to ensure a comfortable experience for all guests.

What’s the most important tip for finding the right event venue?

Tailor your choice to the specific needs of your event, consider accessibility, and don’t forget to align the venue with your brand and eco-friendly values for a memorable experience.

Author Bio

Palak Chudasama

Palak Chudasama is an event expert who likes to explore and research the event industry. With a passion for helping event professionals improve their skills, she offers valuable insights and practical tips through her writing. Moreover she's all about making events awesome.

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