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Fairmont Orchid - Hawaii
Starting at USD 100
Mon, 15 Sep, 2025 at 08:00 am - Thu, 18 Sep, 2025 at 09:00 pm (GMT-10:00)
Fairmont Orchid - Hawaii
1 North Kaniku Drive, Waimea, United States
The National Association of State Foresters (NASF) has convened State Foresters and their partners at our Annual Meeting every year since 1920. Attracting more than 200 forestry and wildland fire leaders, this meeting offers extraordinary networking opportunities with key decision-makers.
The 2025 NASF Annual Meeting will be held on the Big Island of Hawai'i, at the Fairmont Orchid Hotel.
State forestry agencies connect professionals, partners, and the public to manage America’s trees and forests. Distant decisions have local impacts, and well-informed decisions have the best outcomes. NASF’s 2025 Annual Meeting will be a microcosm of national decision-making. Small breakout meetings will address compelling questions with diverse partners. These meetings will inform dialogue with national leaders in a combined general session.
Online registration opens July 1.Registration will close September 1, 2025. Late and on-site registration costs will rise to $950 for General Attendees, State Foresters, and Former State Foresters, and $550 for Guests (availble until September 12). The technical tour is not available for late registrants, so please register before September 1.
There is a group rate at the Fairmont Orchid at the rate of $229-299/night. Reservations must be made by the cutoff date of August 15, 2025 to guarantee this discounted rate. Please call (800)441-1414 and reference the NASF Annual Meeting, or .
Fairmont Orchid is a luxury resort located along the black-lava Kohala Coast of Hawaiʻi Island. Fairmont Orchid is just a short drive from top Hawaiʻi attractions, such as world-renowned beaches, scenic hikes and waterfalls.
The Fairmont Orchid is approximately 30 minutes from Kona International Airport (KOA), and 90 minutes from Hilo International Airport (ITO). Both airports offer a variety of taxi, Uber, and shuttle services, as well as car rentals. Please note: self-parking is $38/day. Valet parking is available for $45/day.
Looking for things to do for you and your guests while on the Big Island? Please visit Go Hawaii. The hotel concierge team is also available in the lobby 7am-7pm, and can be reached via email at ZmFpcm1vbnRvcmNjb25jaWVyZ2UgfCBibHVlaGF3YWlpYW4gISBjb20=.
If you choose to attend the field tour, you will be required to select a tour during registration. Tours are as follows:
Tour 1: Diverse Native Working Forests
Kealakekua Mountain Reserve – A tour of a native forest restoration project highlighting forest products, nursery, sandalwood, and the economics of native working forests.
Honaunau Conservation Area – Native working forest management.
Hiki Ola – Connecting land and culture.
Tour 2: Siglo – Commercial Native Forest Management.
Hui Mau – Community agroforestry.
Parker Ranch/Kamuela Hardwoods sawmill.
Tour 3:
Puu Waawaa – Forest Reserve Management: Forest health, fire, invasive species, partnerships, USFS experimental forest.
Mauna Kea FR – fire, fuel breaks.
Tour 4:
Pololu Valley – Forest and outdoor recreation, balancing access and culture.
To become a meeting exhibitor please make your commitment by August 18, 2025 to ensure recognition in the meeting program and signage. Exhibitor and sponsorship inquiries should be directed to Grace Hogue at Z2hvZ3VlIHwgc3RhdGVmb3Jlc3RlcnMgISBvcmc=.
The fee to exhibit at this year’s annual meeting is $2,500. This fee includes one (1) complimentary meeting registration, one (1) exhibitor booth, and (1) one flyer and/or (1) one swag bag item for inclusion in the conference registration materials.
Meeting registration includes all provided meals during the meeting and offers admission to all of the meeting’s sessions and the Field Tour. Each additional exhibitor attending the meeting must purchase an “Additional Exhibitor Staff Registration” at a discounted rate of $650.
Shipping Information & A/V Needs: Please refer to the Prospectus above for instructions.
Exhibition Hours Exhibit move-in is Monday, September 15, 12-5pm.
Tuesday, September 16: 8am-5pm
Wednesday, September 17: 8am-5pm
Thursday, September 18: 5pm-7pm*
*Exhibit tear down must be complete by Friday, September 19 at 11am.
To become a meeting sponsor, please make your commitment by AUGUST 18, 2025 to ensure recognition in the meeting program and on signage. Exhibitor and sponsorship inquiries should be directed to Grace Hogue at Z2hvZ3VlIHwgc3RhdGVmb3Jlc3RlcnMgISBvcmc=.
Starting at $15,000 — Recognition in meeting program with full-page-sized logo or ad; Recognized as Walnut-level sponsor in promotional communications (including at least one press release); Exclusive sponsorship of a premium conference event with signage and promotional materials denoting sponsorship; Up to two inserts in meeting materials packet; One exhibit space in prime location ($2,500 value); Four full conference registrations ($3,400 value).
Starting at $10,000 — Recognition in meeting program with half-page-sized logo or ad; Recognized as Chestnut-level sponsor in promotional communications (including at least one press release); Sponsorship of any standard event with signage and promotional materials denoting sponsorship; Up to two inserts in meeting materials packet; One exhibit space in prominent location ($2,500 value); Three full conference registrations ($2,550 value).
Starting at $6,000 — Recognition in meeting program with half-page-sized ad or logo; Recognized as Oak-level sponsor in promotional communications; One insert in meeting materials packet; One exhibit space ($2,500 value); Two full conference registrations ($1,700 value).
Starting at $4,000 — Recognition in meeting program with quarter-page-sized logo; Recognized as Pine-level sponsor in promotional communications; One insert in meeting materials packet; One exhibit space ($2,500 value); One full conference registration ($850 value).
Under $2,500 — Recognition in NASF Newsletter and Meeting Signage. Donations must be made via this website no later than August 25, 2025 to guarantee meeting signage.
One of the most beloved components of the State Foresters’ annual meeting each year is the NASF Foundation’s Silent Auction. This annual event supports NASF’s work to represent state and private forestry interests in Washington, D.C., through a variety of meaningful programs. By participating in the Silent Auction, you ensure that your great state or organization contributes to ongoing national initiatives that make a real difference for your forests at home.
Consider donating an item (or two, or three!) to this year’s Silent Auction. (Please note we cannot accept donations of alcohol this year.) You can either bring your Silent Auction item(s) with you or ship the item(s) ahead of the meeting.
Prior to mailing an item, please email Katie Forman-Cook, the Executive Director for the NASF Foundation, at Zm91bmRhdGlvbiB8IHN0YXRlZm9yZXN0ZXJzbGVnYWN5ICEgb3Jn for instructions.
Info: You will be prompted to select a breakout session upon registration. Topics include: Wildland Fire, Forest Markets & Forest Resource Management, Preserving Imperative Efforts, Technology Workshop.
Info: You will be prompted to select a breakout session upon registration. Topics include: Wildland Fire, Forest Markets & Forest Resource Management, Navigating Change, Partnerships Workshop.
Info: Welcome, Introductions, Opening Remarks, Host State Welcome, Keynote, Breakout Reports.
Info: Leadership Panel.
Info: Buses will depart the hotel at 5pm, and will depart the venue for return to the hotel at 8:30pm.
Info: You will be prompted to select a tour during registration. Tour details are on the home page. Buses will depart the hotel at 8:30am, and return at approximately 4pm.
Also check out other Meetups in Waimea, Business events in Waimea, Conferences in Waimea.
Tickets for National Association of State Foresters 2025 Annual Meeting can be booked here.
| Ticket type | Ticket price |
|---|---|
| Current State Foresters | 850 USD |
| Former State Foresters | 850 USD |
| General Attendees/Federal Employees | 850 USD |
| Guests | 450 USD |
| Exhibitors | 2,500 USD |
| Exhibitors: Additional Staff | 650 USD |
| Sponsorships: Pine | 4,000 USD |
| Sponsorships: Oak | 6,000 USD |
| Sponsorships: Chestnut | 10,000 USD |
| Sponsorships: Walnut | 15,000 USD |
| Drinks On You Event Sponsorship | 2,500 USD |
| Live Product Demonstration | 5,000 USD |
| $100 | 100 USD |
| $500 | 500 USD |
| $750 | 750 USD |
| $1000 | 1,000 USD |
| $1500 | 1,500 USD |
| $1750 | 1,750 USD |
| $2000 | 2,000 USD |
| $2499 | 2,499 USD |
