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Time Management for Managing Projects and Complex Tasks

Time Management for Managing Projects and Complex Tasks


Managing complex tasks, like projects, requires a range of time management skills.  Most important is the estimation process for costs and timings.  Most project estimations are difficult to forecast, hence a large number of projects that are delivered over-time and over-budget.

The new PD Training Signature series course, Time Management for Managing Projects and Complex Tasks, incorporates best practices from a range of professional frameworks like Agile SCRUM, to create a real-world time management training course for the real-world project manager. 

We introduce course participants to a range of modern tools including mobile apps, online counters, and timers, which allow you to better leverage your time while at work.  Mobile devices can now be important tools when improved productivity is the primary goal.

Learn essential skills like how your personality type can actually impact your personal time management, multiple estimation techniques, delegation of tasks, meeting management, managing a crises situation and much more!

Learning Outcomes


How to use your Personality Traits to improve your Time Management

Learn to Organise the Workspace for Efficiency

Making the Most of Planning Styles and Approaches

Estimating Time for Tasks – using PERT and Planning Poker

What to do if you’re not a “Planner”

Master the Art of Staying Focused

Discover How and When to Say “No”

Master when and how to delegate for maximum productivity

Gain Skills to Instil Good Habits and Eliminate Bad Ones

Gain insightful skills to better manage meetings

Manage Email

Handle high pressure, crisis situations with ease

Discover alternatives to in-person meetings


Course Outline

 




Time Management for Managing Projects and Complex Tasks - Lesson 1 My Personality And Time Management 


Using my awareness of personality profiles to improve time management

Reflection



Time Management for Managing Projects and Complex Tasks - Lesson 2 Laying The Foundations For You And Your Team 


5s Counting game my scores

“First, 5s and get clear”


The 5s System

What is 5s?


5s Terminology


5s in the digital workspace

Why is 5s necessary

Benefits of undertaking 5s


Reflection


My 5S take-aways:






Time Management for Managing Projects and Complex Tasks - Lesson 3 Keeping on Schedule 


Planning Styles


Which planning style is better?


Planning approaches - top down or bottom up


Planning at work

Plan work and time - avoid oops,use your oppas!


Estimating time for tasks – using pert and planning poker


Project Evaluation and Review Technique (pert) (from PMBOK Project Management)

Planning poker (from scrum project management)

Why fibonacci series is used

Maximise the value – ritualise this process!


Stay ‘switched on’ and creative – use fiba


Ask the fiba questions


Planning for non-planners – “planning by questioning”

Reflection



Time Management for Managing Projects and Complex Tasks - Lesson 4 Now Plan 


The rule of deadlines – parkinson’s law


How to use parkinson’s law to your advantage.


Feeling challenged? Win with power-plays,


(A Variation On The Pomodoro Technique, Also Known As Time Boxing)!

Your Power-Play Coach Says To Remember To Include S.T.I.N.G. In Every Power-Play


How to deal with interruptions


Interruptions – take control when you can

Handling interruptions efficiently


How to say no… and be loved for it!


The “direct no” approach

Exercise: saying direct no

The “indirect no” approach


Reflection





Time Management for Managing Projects and Complex Tasks - Lesson 5 The Art Of Delegation 


The Art Of Delegation

Think laterally to be more productive

One person, can’t achieve much on their own

When to delegate

Delegation types

Delegation check List

To whom should you delegate?

Keeping control

The importance of full acceptance

When delegating, remember

Reflection



Time Management for Managing Projects and Complex Tasks - Lesson 6 Managing Your Habits 


Definition


Why do we develop a bad habit?

How to be disciplined


6-Steps to eliminate A bad habit


How to beat the urge


Reflection





Time Management for Managing Projects and Complex Tasks - Lesson 7 Meeting Management 


Meeting Attitude: A short self-assessment

Deciding if A meeting is necessary

Using the pat approach

Building the agenda


Time:

Making sure the meeting was worthwhile


Alternatives to meetings


Instant Messaging

Teleconferencing

E-Mail lists and online groups

Collaboration applications


Reflection



Time Management for Managing Projects and Complex Tasks - Lesson 8 Technology 


Email


Manage your emails – don’t let email manage you

Archiving

Frequency


Manage your inbox with flags and rules


Flag incoming messages for follow-up

Set a reminder for more important items

Create rules

Always connected:

Balancing perspective

Takeaways


Your own personal assistant? Yes, you can!


Smart phone or tablet or windows 10

How can they help

Closing the loop


Universal note taking apps


Out of reach, out of sight, out of mind? - not anymore!


Reflection





Time Management for Managing Projects and Complex Tasks - Lesson 9 Reflections 


Create an action plan

Accountability = Action







 
Ticket Information Ticket Price
Course NZD 695



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