Planning to host an event? How about organizing a green event this time? A ‘green event’ is nothing but an environment-friendly event organized in a socially responsible manner to reduce the evil carbon footprints and save natural resources. Organizing a sustainable and eco-friendly event need not be expensive; it can very well be within your budget while reducing the environmental impact. Don’t you think the best event planners should be excellent at identifying problems and solving them to create a successful event?
Inspire others by shouting about your idea of going green on your website and social media channels. You never know when your environment-friendly event can make you famous. The basic idea behind a green event is to minimize the water and energy wastage.
Now you may be wondering how to organize a fully environment-friendly event while ensuring that everything goes according to the meticulous planning. If you plan ahead and make it a crucial part of your event strategy, you can easily find the solutions as you go ahead with the plan. It would be beneficial to devise an eco-friendly policy and then make decisions based on the eco-strategy.
Encourage your team and volunteers to come up with ideas to minimize waste and conduct a green event. Whether it is about going paperless and promoting the event digitally or incorporating recyclable décor items, think about how you can find substitutes for non-recyclable products and services.
Let us take a quick look at some tips through which event organizers can reduce the impact on the environment and cut down on the waste.
Strategize Or Plan Ahead
Event management is all about planning ahead – it can make or break your event. For organizing an environment-friendly event, you have to come up with innovative strategies to ensure a memorable event for your guests. Set realistic goals in terms of saving the environment and start small so that you can achieve results and not end up with disappointments.
While delegating tasks to your team or contractors, arrange a meeting to make them understand your idea of conducting a green event. Whether it is your power contractor, food supplier, venue-person, or recycle organization, explain them about environment-friendly events.
Collaborate With Eco-Friendly Brands
Partnering with eco-friendly brands only makes sense when you are going green for your event. Choose the right brands to collaborate; who can help you achieve your goals of reducing the environmental impact.
You can pitch your event to eco-friendly brands and get them on-board as your sponsors. If you are planning to give gifts and something to remember to your audience, you can choose to partner with brands that serve eco-friendly goodies. This will boost your event, help you reach a larger audience and spread the message of ‘go-green’.
Eco-Friendly Choice Of Venue
Selecting the right venue is one of the most important factors to save the environment. The choices of environment-friendly venues vary from city to city. Look for places that understand the go-green concept. There are venues that consume less heat, that work on wastage of water, that uses low power consuming bulbs to encourage environment-friendly events. Choose such options or go for an outdoor venue, the best alternative to organize an environment-friendly event.
Distance And Transportation
Transportation is a major concern while reaching to the venue. A far away destination and usage of private vehicles will not make for an eco friendly event. To lower the environmental impact and carbon emissions, choose a convenient location and ensure that public transport facilities are good for your guests.
Encourage carpooling, usage of public transport or arrange a common transport for your guests and delegates to avoid air pollution.
If you’re using AllEvents.in as your event solution then you can even conduct surveys and collect data related to transportation of the event attendees at the booking stage.
You can reward something very small to the people who choose sustainability. This will encourage them and a little reward will even make them feel appreciated for their efforts.
You can charge them for empty seats, this will push them to opt for carpooling. Rewarding people who choose sustainability and charging people who are not doing their bit towards the environment is a fair thing to do.
Go For A Paperless Event
How about a paperless event? Send digital invites and avoid using paper invitations, paper presentations, notepads, flyers, brochures and other promotional material that involves paper. With the advanced technology and proliferation of laptops and smartphones, you can easily set up a paperless registration process using any mobile app or event portal.
Use corn-starch name badges instead of paper-plastic ones. Make PowerPoint presentations and avoid handing out brochures and flyers. Use any event app to keep a track of all the exhibitor and guest details or to send out promotional discounts. Banning the distribution of leaflets and handouts can inspire others to conduct an environment-friendly event. While giving goodies to delegates or participants, try to include recyclable materials or merchandise.
In this technology-driven era, rely on digital promotion strategies and attract your customer base on social media channels. Promote your brand or event online and avoid using paper or ink – this will certainly increase the number of attendees for your event. A creatively designed informative poster will do wonders for your event. Click attractive pictures of your event and promote it on Instagram. Be active on Twitter and Facebook and interact with people to make them understand the agenda of your event.
Dustbins – Significant Event Equipment
Do not forget to get a good number of bins for your event-goers to discard the waste. Show your attendees that you are concerned about the environment and enhance the image of your brand. Make sure to put clear signs in different bins so that food waste can be recycled easily. Put on your creative caps and prepare some funny do’s and don’ts – send these as texts or WhatsApp a day before the event. If possible, get in touch with some contractors and get better event equipment to minimize waste.
Planning For Food
Be innovative when it comes to planning for food.
- Try to choose local and seasonal foods that might not leave a huge carbon footprint while reducing the environmental cost.
- Only provide food that is vegetarian or vegan; do not serve non-vegetarian food in your event. Almost 63% of emissions can be brought done by just opting for vegetarian food, why not go for it then?
- Go local. Choose local food items, this will reduce transportation of food items which will result in less pollution through gas. Also, healthwise they are great.
- Avoid highly processed food items.
Avoid Wastage Of Food
Employing caterers? Then discuss with them about your idea of organizing a green event. The best way to reduce food waste is to confirm the number of attendees a few days before the event; your caterer is well-informed about the quantity of food to be prepared. Try to refrain your guests from re-filling their plates to ensure minimal waste.
Food items with shelf life and untouched by the guests can be easily donated. It is inevitable to avoid leftover food, however, you can donate it to any charity rather than throwing it away. Save water by installing water saving devices at the venue. How about using tap water with filters instead of bottled water? Ask your caterers not to pre-fill the glasses and serve water only on request. Use reusable cloth napkins and plate ware and avoid plastic as much as you can.
Waste Management & Environment Friendly Products
Get in touch with eco-friendly suppliers and use their recyclable products. As the last step, roll up your sleeves and recycle those items that you might think can harm the environment. Organize for a recycling company that can pick up the waste from the event venue. With numerous biodegradable or recyclable utensils available in the market, you can use them for serving food. Badges and other giveaways can be reused again if you do not put date and year on them. You can also reduce your budget by reusing the banners and other promotional materials.
When the event is over, analyze your objectives and how you delivered them. Work upon the areas that need improvement and encourage more people to organize such eco-friendly and green events. Reflect how your initiative affected the environment in a positive way and how successful it has been in terms of environment-friendly standards. So next time when you organize an event, reduce the environmental impact while maintaining sustainable practices.
Go green and save the environment!
A cynophilist, Chanchal makes sure to stop by and say hello to every dog that crosses her way. She easily connects with those who strongly believe in equal rights for women. Apart from these, she fancies the idea of spending her free time in bookstore, cafés or her den when she is in a mood to watch a movie with some butter salted popcorns. An ardent lover of pretty lights, a hoarder of books (and cute souvenirs) and a supporter of “Silence is Golden”, Chanchal is a full-time writer and a part-time food blogger.